Registration and Fees

Registration and Fees

Register early, pay the registration fee early and save your money

DEADLINES
Early: May 30, 2024 (23:59 CEST)
Regular: July 15, 2024 (23:59 CEST)
Late: August 16, 2024 (23:59 CEST)
The registration link will be disabled on August 17, 2024 at 00:00 (CEST). After this date, only on-site registrations will be possible.

REGISTRATION
Please note that you may register for:

1. EPDIC18

  • Only EPDIC18 Conference
  • EPDIC18 Conference and Workshops
  • Only 15th TOPAS Users’ Meeting
    Please note that priority attendance at the 15th TOPAS Users’ Meeting will be given to those who also registering for the conference. If you register for the 15th TOPAS Users’ Meeting but do not register for the EPDIC18 Conference, you will be included in a waiting list.

2. EPDIC18 – ECM34

Attending both Conferences will allow a 20% discount on the selected registration fees. Discount is available for Conferences Fees only.
ECM34 Registration Fees HERE

EPDIC18 Conference Fees (in Euros, 22% Italian VAT included)

Category Early bird
(until May 30, 2024)
Regular
(until July 15, 2024)
Late
(after July 15 and
until August 16, 2024)
Onsite
Academic
€ 470,00
€ 550,00
€ 600,00
€ 700,00
NON-academic
€ 600,00
€ 700,00
€ 750,00
€ 850,00
Students* & Retired**
€ 300,00
€ 350,00
€ 400,00
€ 450,00
Exhibitors***
€ 470,00
€ 550,00
€ 600,00
€ 700,00
Accompanying person
€ 250,00
€ 300,00
€ 335,00
€ 350,00

*Student registration fee is available for undergraduate, graduate and PhD students. Proof of ‘student status’, should be sent to registration@sistemacongressi.com.
**Retired persons are considered delegates over the age of 65 (including those who turned 65 during the year 2024) and who are NOT regularly employed. Proof of ‘retired status’ should be sent to registration@sistemacongressi.com.
***Exhibitors are encouraged to extend invitations for the Conference to colleagues, customers, or suppliers. Once they have used all the registrations included in their sponsorship agreements, they are kindly requested to register any additional invitees via the online registration form, selecting the ‘exhibitor’ fee.

EPDIC18 CONFERENCE REGISTRATION FEES INCLUDE:

  • Access to all Conference scientific sessions
  • Conference kit
  • Welcome cocktail (Friday, August 30)
  • Coffee breaks and Lunches as in the final program
  • Cultural Event (Saturday, August 31)

Conference dinner is NOT included.

EPDIC18 ACCOMPANYING PERSONS REGISTRATION FEES INCLUDE:

  • Opening Ceremony and Welcome Cocktail (Friday, August 30)
  • Conference Kit
  • Coffee breaks and Lunches as in the final program
  • Cultural Event (Saturday, August 31)
  • Padova Boat&City Tour
  • Closing Ceremony (Monday, September 2)
Access to all Conference Scientific Sessions (except for the Opening and Closing Ceremonies) is not included for accompanying persons. They can access the conference premises solely during coffee breaks and lunches.

EPDIC18 Workshops fees (in Euros, 22% Italian VAT included)

Workshops Early bird
(until May 30, 2024)
Regular
(until July 15, 2024)
Late
(after July 15 and
until August 16, 2024)
Onsite
Topas Users' Meeting
€ 400,00
€ 440,00
€ 465,00
€ 500,00
Student* reduced Topas Users' Meeting
€ 185,00
€ 210,00
€ 250,00
€ 300,00
ICDD
€ 0,00
€ 0,00
€ 0,00
€ 0,00

*Student registration fee is available for undergraduate, graduate and PhD students. Proof of ‘student status’, should be sent to registration@sistemacongressi.com.

TOPAS USERS’ MEETING REGISTRATION FEES INCLUDE:

  • Access to the workshop sessions
  • Welcome cocktail (Wednesday, August 28)
  • Coffee breaks and Lunches as in the workshop final programme

Details can be found HERE

ACCESS TO FREE WORKSHOP INCLUDES:

  • Access to the workshop sessions
  • Coffee breaks and Lunches as in the final workshop program
  • ICDD workshop fee is included in the EPDIC18 Conference fee.

ADDITIONAL FEES:

  • Student mixer on August 31 evening (for students only): TBD
  • Gala dinner on September 01 evening: TBD
  • Welcome Cocktail ticket for accompanying person: € 50
  • On-site childcare: TBD

EPDIC18 Welcome Cocktail ticket for accompanying person
If you would like to register your accompanying person only for the Welcome Cocktail, please select the ‘Welcome Cocktail ticket for accompanying person’ option in the registration form.

EPDIC18 Conference Dinner Ticket
The Conference Dinner is NOT included in either the participant or accompanying person registration fees. If you wish to attend the Conference Dinner, please specify the number of tickets you require in the registration form.

EPDIC18 On-site childcare
Parents are kindly requested to submit their requests via an Expression of Interest Form before April 30.
The service will be only provided if sufficient number of requests are received.
Registration fees will be available after the above deadline.

On-site childcare fees will include:
• childcare for the duration of the conference
• all necessary equipment and meals
• Insurance for the duration of the conference

PRESENTING AUTHORS
For each abstract, at least one co-author must register for the conference (one registration – one abstract).
To ensure inclusion in the conference programme, the presenting author (of either oral or poster presentations) must be registered by July 15 for EPDIC18 and June 30 for ECM34.

SOCIAL EVENTS PARTICIPATION
Help us not to waste any food or other planet’s resources!
Organizers will reserve your seat only if social program items will be properly flagged in the registration form.

HOW TO REGISTER
1. Create your account.
2. If you already have one, simply log in and register.
3. If you have forgotten your password, you can reset it by clicking on “FORGOT PASSWORD?”
4. Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.
5. If you do not receive this e-mail, either your e-mail address has been entered incorrectly or the registration process has not been completed.

PAYMENTS
Fees must be paid in euros (€) by credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi. Xpay, the online payment system of Nexi (our payment platform) guarantees the security of the transaction. If you prefer to pay by bank transfer, you should first complete the registration form.
Bank transfer details and instructions can be found in the registration confirmation email.
Please note that admission to EPDIC18/ECM34 cannot be guaranteed until payment has been received in full.
If payment is still outstanding or delayed, registrations will be cancelled automatically and without prior notice.
On-site registration fees can only be paid by credit card.

INVOICE
The invoice will be issued and mailed to your e-mail address in pdf format in due time.
Possible delays may due to holiday periods or overlapping deadlines.
Please make sure to type the correct invoice billing address!
A handling fee of 25% of the invoice total will be withheld in case a new invoice with amended data is requested.

CANCELLATION POLICY
Cancellation must be always confirmed in writing: write to registration@sistemacongressi.com and do not forget to include all your bank information.
Refund of fees, less € 50 for administrative charge, will be made for cancellations received before July 21, 2024 (23:59 CEST).
After this date, no refunds will be possible. Refunds will be paid after the Conference. No refund will be possible in case of no-show.
In the event of cancellation of the conference, at any time, as a result of any event of force majeure or for other reasons that are beyond the control of the Organizing Committee, the registration fee will be partially refunded, depending on the circumstances and neither the Organizing Committee nor the Organizing secretariat shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to provide for their own insurance policy covering such events.

USAGE OF PHOTOGRAPHIC/AUDIO/VIDEO MATERIAL TAKEN AT THE CONFERENCE
By attending EPDIC18/ECM34, you acknowledge and agree as follows:
1. to be photographed, filmed or recorded;
2. that the organization of EPDIC18/ECM34 may use this material on its website or in electronic and print publications and on social media;
3. due to the prevalence of mobile recording devices in today’s world, EPDIC18/ECM34 Organizing Committee disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

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